NexusYard
Live

QuickBooks Online integration

Bill the day it ships and never re-key an invoice into QuickBooks again.

QuickBooks Online
Accounting integration
Live
ConnectSettings
Overview

NexusYard turns scale tickets into branded invoices and mirrors them straight into QuickBooks Online — both directions. Customers, invoices, payments, and items stay in lockstep, sales tax is calculated by QuickBooks' own engine, and every record carries a “synced” badge so you always know the source of truth. You run the yard in NexusYard; your bookkeeper keeps working in QuickBooks exactly as they do today.

Best for
Owner-run aggregate, recycling, and materials yards that keep their books in QuickBooks Online and want to stop double-entering invoices and payments.
What's included
AR invoices
AP bills
Payments back
Reference data
Connects via Intuit's official OAuth 2.0 flow. NexusYard is built against the QuickBooks Online API; tokens are encrypted and a webhook keeps records current.
Why NexusYard + QuickBooks Online?

The field and the books, finally in sync

No more double entry

Every invoice you create in NexusYard appears in QuickBooks Online automatically — the office stops re-keying the scale house after dark.

One set of numbers

Customers, invoices, and balances stay matched, so the yard and QuickBooks Online never disagree about what shipped or what's owed.

Your books stay home

QuickBooks Online remains your system of record. NexusYard meets it through its own API, so your accountant's workflow doesn't change.

Operations never block

If QuickBooks Online is briefly unreachable, invoices still post in NexusYard and the sync retries — the scale house keeps weighing trucks.

How it works

Connect once, then forget it

1Connect

Authorize NexusYard from the QuickBooks app store in one OAuth click — no API keys to copy, tokens are encrypted at rest.

2Map

Match your QuickBooks customers, items, and income accounts to NexusYard once. New customers you create in NexusYard are pushed automatically.

3Invoice

A scale ticket becomes an invoice in NexusYard and appears in QuickBooks within seconds — deduplicated, so a ticket is never billed twice.

4Reconcile

Payments recorded in QuickBooks flow back as “Paid”, and balances stay matched without anyone reconciling by hand.

What syncs

Exactly what moves between NexusYard and QuickBooks Online

Both directions
Customers
Items / products & services
Invoices
Invoice balances & status
Into QuickBooks Online
Scale-ticket invoices
New customers created in NexusYard
AP bills (carrier & vendor)
Back into NexusYard
Customer payments
QuickBooks-calculated sales tax
Income & expense accounts
NexusYardQuickBooks Online
Coastal Concrete Co.Synced
Invoice INV-2048Synced
Payment $12,400Synced
NexusYardQuickBooks Online
CustomerQuickBooks Online customer
Scale-ticket invoiceQuickBooks Online AR invoice
Carrier / vendor billQuickBooks Online AP bill
Payment statusQuickBooks Online payment
FAQ

QuickBooks Online integration questions

Do I have to leave QuickBooks?
No. QuickBooks stays your system of record for accounting. NexusYard handles yard operations and keeps customers, invoices, and payments mirrored both ways, so your bookkeeper never changes their workflow.
How is sales tax handled?
NexusYard defers to QuickBooks' Automated Sales Tax engine, so tax is calculated by the same authority your accountant already trusts — there's no second tax setup to maintain.
Will a scale ticket ever get billed twice?
No. Each invoice push is idempotent — NexusYard claims and deduplicates before writing to QuickBooks, so retries and reconnects never create a duplicate invoice.
Does it sync accounts payable too?
Yes. Carrier and vendor bills captured in NexusYard's Payables module can be pushed to QuickBooks as bills, with payment status reflected back.
What happens if QuickBooks is briefly unavailable?
Operations never block on accounting. Invoices are created in NexusYard immediately and the sync retries automatically — the scale house and dispatch keep running.
More integrations

See QuickBooks Online working in NexusYard

Book a demo and we'll connect it to your books and walk a real invoice through, end to end.

QuickBooks Online integration for aggregate & concrete yards — NexusYard